Location: San Ramon, CA
Employment type: full-time
Benefits: health insurance, vacation, sick
(Posted 01/09/2018)


Receptionist/Admin is responsible for providing office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Receptionist’s duties include offering administrative support across the organization, ensuring the rest of the staff has adequate support to work efficiently.


  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Answering, screening, and forwarding incoming phone calls; provide basic and accurate information in-person and via phone/email
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Update calendars and schedule meetings; Maintain CEO’s appointment schedule and calendar through Google calendar. Book travel and courses for CEO and staff.
  • Maintain, organize, and inventory storage unit
  • Track and maintain all receipts/invoices and reports for credit card purchases
  • Track and maintain records for all manual checks, including maintaining check log
  • Work with Director of Operations, Bookkeeper, and Accountant for end of year reporting and taxes
  • Organize and maintain all office files and filing system (excluding HR/ insurance files)
  • Oversee organization that does the State Registration Filing
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
  • Other general duties as assigned/ needed


  • Proven work experience as a Receptionist, Front Office Representative, or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree; additional certification in Office Management is a plus

Please direct all submission to and include ALL of the following (along with “Receptionist/Admin – Your Name” in the subject line):

  • Cover letter
  • Resume

PDF preferred. No phone calls please.